Office Administrator
Office Administrator position
This is a full-time position based in Durbanville. Please use BOA001 as reference to the position.
We are a growing company with nearly 30 staff members who are passionate about what they do and deliver high-quality work. We believe in doing what is right by everyone, striving to be fair and just.
We are looking for an Office Administrator who can play an integral role in the efficient running of our office, also known as “The House”.
This position plays an integral role in the efficient running of our office aka “The House”. As an Office Administrator you will undertake administrative tasks, liaise with employees, suppliers and clients, ensuring our people have adequate support to work effectively. You will be taking care of “The House” with guidance from our hands-on CEO.
Your responsibilities will include but not be limited to the following.
Clerical duties
• Interact with directors and carry out their requests.
• Undertaking clerical and administrative tasks.
• Liaising with employees, suppliers, and clients, ensuring our people have adequate support to work effectively.
• Taking care of “The House”, ensuring that it is well maintained, tidy, and everything in its right place.
• Working closely with our hands-on CEO, who will guide you and provide feedback.
• Corresponding via email.
• Taking occasional phone calls.
• Receive occasional guests at the front door.
• Ensure office consumables are stocked up.
• Receive deliveries and pack them away.
• Manage cleaning services.
• Maintaining a clean and tidy office and surroundings area.
• Pack and run the dishwasher at the end of day.
• Captures supplier delivery invoices.
• Manage petty cash.
• Maintain client and supplier details.
• Log inquiries/tickets with service providers.
• Oversee suppliers/contractors/service providers while on site.
• Maintain calendar events.
• Maintain daily procedure documents.
• Maintain asset register.
• Maintain client service delivery roster.
• On-boarding new employees.
• Arrange BeingIT® Merchandise.
• Maintain First Aid Box.
Team activities
• Arrange bi-weekly catering events.
• Arrange quarterly team events.
• Arrange year-end functions.
• Coordinate client workshops.
Skills and qualities
• Methodical and thorough approach to work.
• Clerical and administrative skills.
• Tact and diplomacy.
• Ability to stay calm under pressure.
• Organized, good at multitasking and prioritizing.
• A great team player.
• Enjoy working with people.
• A desire to show initiative.
• Accuracy and a keen eye for detail.
• Professional approach to time, costs and deadlines.
• Strong communication skills, excellent interpersonal skills.
• Ability to deal sensitively and appropriately with confidential information.
• Ability to compose and produce standard letters, reports and calculation using applications like Word, Excel, Sheets and Docs.
Key Requirements
• Know your way around a computer!
• Searching the web.
• Email etiquette.
• Microsoft Word & Excel.
Beneficial
• Google Docs & Sheets.
• Adobe Acrobat Reader.
• Microsoft Teams.
Additional
• Must be a South African Citizen.
• Must have a valid Driver’s License.
• Must have a professional appearance.
• Must have a friendly demeanor.
To be successful in this role, you should
• Always conduct yourself professionally.
• Have a meticulous attention to detail and a high level of excellence.
• Be a valued Team Player by being needed and genuine.
• Always deliver on-time and focus on tangible priorities.
• Have a proactive and problem-solving attitude.
• Develop your Organisational Skills.
• Polish your Communication Skills.
• Prime your Interpersonal Skills.
• Adapt your Leadership Skills.
• Be Approachable and Always enthusiastic.
• Show strong Leadership Abilities and inspire others.
• Mentor, guide and direct new or less experienced Team Members.
• Corroborate with your Peers and Team Members.
• Maintain a great Attendance record.
• Be truthful and accurate with your Time Keeping.
• Maintain your Weekly Planning and avoid unnecessary deviations.
• Strive for the highest Quality Work and deliverables.
• Be early and prepared for Meetings and Stand-ups.
• Keep discussions and investigations on point.
• Encourage a focus on Team Goals.
• Avoid “winning” arguments, instead, agree to explore options.
• Broaden your technical knowledge around software development.
• Continue to grow both personally and professionally.